How to register

Choose 'M' for male or 'F' for female.

Enter your Passport Number.

• Select your Passport Expiry Date.
• Ensure your passport expiry date is valid and at least six months or more before entering Malaysia.

Enter your nationality.

Enter your Date of Birth in 'DD/MM/YYYY' format e.g. 31/03/2005.

Enter the email address you will use for us to contact you for the Summer Programme.

• Select your Institution/University Name using the drop-down bar.
• If you are a Heriot-Watt University student, please select either 'HWUK' or 'HWUD' from the drop-down bar, otherwise, please select 'Non-Heriot-Watt Student' option.
• You are also required to provide the following details:
  • Institution Name
  • Institution Address
  • Institution Liaison Person Name *
  • Institution Liaison Person Contact No.
  • Institution Liaison Person Email address

*the liaison person must be a staff member from your institution e.g., a Professional Services staff from Student Affair Department, International Office, Student Exchange Office, or an Academic staff /Lecturer/Professor/School Principal etc

Please provide at least 1 emergency contact person details. The contact person can be either your parents or guardians or siblings who are 18 years old and above.

Information you need to provide are:

• Emergency Contact Person Name
• Emergency Contact Person Contact No.
• Emergency Contact Person Email
• Relationship with Emergency Contact Person

The programme fee includes 13 nights stay at FoxLite Hotel on twin sharing basis (of the same gender). Please provide your check-in and check-out dates and time in the registration form.

Additional arrangement including airport transfers, additional night stay, single room etc are subject to extra charges and availability. If you require additional arrangement, please email to myaccommodation@hw.ac.uk

Please select your T-shirt size using the drop-down list. Refer to the size guide below for guidance:  

• Please state any special medical and/or physical conditions and/or diseases that we should know of.
• Do let us know any kind of assistance you required during your stay in Malaysia.
• You are strongly advised to bring your medications with doctor's prescription/letter or doctor's prescriptions when travelling to Malaysia.

Now you are ready to register!

• It is mandatory for you to obtain a valid travel insurance to participate in the Summer Programme.
• Travel insurance is important because it provides protection and financial coverage for unexpected events that can happen during travel including medical emergencies, trip cancellation or interruption, lost, stolen or damaged belongings etc.
• Please ensure you have obtained a valid travel insurance for the entire duration of your stay in Malaysia (including your arrival and departure days).
• Please send us a copy of your Travel Insurance Cover Note.

• The Summer Programme starts at 09.00 (Malaysia local time) and ends at 20.00 (Malaysia local time) on the last day, hence, it is strongly recommended that you arrive one day before the start of your Summer Programme and depart one day after the last day of your Summer Programme.
• It is important that you arrange your flight tickets as per our recommendation as it will impact your stay in Malaysia in the following areas: -

Your visa

• Your maximum days allowed (under tourist visa) is granted by the immigration officer at the (arrival) airport. If granted, you can only stay in Malaysia for a maximum of 30 days. You cannot extend a Malaysian tourist visa.

Your accommodation

• Arrival and departure beyond the recommended day will impact your accommodation arrangement, availability and will require separate arrangement with our Accommodation Office. Additional cost will be imposed subject to availability of accommodation.

Please send us a copy of both arrival and departure flight tickets.

• Please refer to the Bank details when making payment for the Summer Programme.
• Please ensure you download a copy of your payment receipt and later send us a copy of the receipt.

Bank details

• Payable to: HERIOT-WATT UNIVERSITY MALAYSIA SDN BHD
• Account no: 5140-1102-2817
• Bank name: Malayan Banking Berhad (Maybank)
• Bank address: 1st Floor, Menara Maybank, 100 Jalan Tun Perak, 50050 Kuala Lumpur, Malaysia
• SWIFT code: MBBEMYKL
• Your reference: Full Name, then follow by “Summer Programme”

 Important notes:

• All payment should be made in RM/MYR (Ringgit Malaysia) upon the transfer from your respective bank/organisation/agency.
• You will be required to top-up/request for refund if there is any shortfall or overpayment during the transfer process in RM/MYR.
• We recommend transferring using Wise as it will minimise the shortfall amount.